TERMS OF REFERENCE FOR INTERNSHIP
Organizational unit: Implementing Partner Management Service
Duty station: UNHCR Global Service Centre, Budapest, Hungary
Duration of internship: 6 months
Expected start date: 01 July 2018 to 31 December 2018
The Implementing Partnership Management Service (IPMS) is responsible for all matters related to the management of the Framework for Implementing with Partners organisational-wide, including setting policies, designing procedures, the implementation of strategies, coordination, and oversight in accordance with UN/UNHCR rules and regulations. The Service also responsible for developing and implementing a risk-based approach to project audit and centralised procurement of audit services.
As part of the IPMS team in Budapest, the interns will directly report to the IPMS Officer, under the overall leadership and guidance of the Head of Service. S/he provides support and analysis in the processing of partnership and project monitoring documents and audit reports.
The interns will also closely collaborate with other staff members in IPMS, DFAM and other units in UNHCR.
Duties and responsibilities
- Manage audit report file naming convention update
- Facilitate update archiving and filing of partnership documents and reports to electronic archive system and common drives
- Support in the updating of audit report status and tracking system and database
- Update database of Project Control staff in field operations
- Support the team in the preparation of meetings and workshops (including PowerPoint presentations, agendas and note-taking)
- Perform other related duties as required
Minimum qualifications required
In order to be considered for an internship, candidates must meet the following eligibility criteria:
- Recent graduate (those persons who completed their studies within one year of applying) or current student in a graduate/undergraduate school programme from a university or higher education facility, preferably in Accounting, or Business or Public Administration, Commerce, Finance or other related fields;
- Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of the Organization.
- Excellent knowledge of another UN language (French, Spanish, Arabic, Russian, or Chinese)
- The candidate must be interested in communication, advocacy or campaign work.
- Knowledge of Microsoft Office software, especially Excel and PowerPoint is an advantage.
Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.
Interested candidates should submit their application to firstname.lastname@example.org by 27 June 2018 (midnight Budapest time).
Please make your letter of interest personal. We want to know how you stand out from the crowd – what skills and energy would you bring and why would you like to work with the Implementing Partner Management Service team?
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.